Privacy & Cookies Policy

Last updated: 9 October 2025

1. Who we are

Beggars Oak Clog is a voluntary, non-commercial community dance group based in Staffordshire. Our website provides information about our team, events and history, and includes a password-protected Members’ Area for active members.

For the purposes of UK data-protection law, Beggars Oak Clog acts as the Data Controller for information collected through this website.

Contact: webmaster@beggars-oak.org.uk

2. What data we collect on public pages

When you browse the public pages of our site, we collect only limited, non-identifying data:

Basic server logs (e.g. IP address, browser type, date/time) for security and performance monitoring.
Information you voluntarily send us by email (for example, an enquiry or booking request).

We do not use analytics, advertising pixels, or profiling cookies on the public pages.

3. Cookies

Our site uses only strictly necessary cookies, such as a short-lived session cookie that helps the website run correctly and cookies required for secure login to the Members’ Area (for authorised users only). These cookies do not identify you personally and do not require consent under the UK Privacy and Electronic Communications Regulations (PECR).

Blocking all cookies in your browser may prevent the Members’ Area from working for logged-in users.

Cookie name	Purpose	Type / duration
`PHPSESSID`	Required to maintain a secure session and basic site functionality.	Strictly necessary; session-only (deleted when you close your browser).
`bo_auth` (example)	Required for secure access to the Members’ Area after login.	Strictly necessary; short-lived.

4. How we use information

To respond to enquiries you send us.
To maintain secure website access for registered members.
To manage administrative records relevant to club activities.

We never sell, trade, or share data with third parties for marketing.

5. Members’ information (summary)

Active members who log in to the private area have their name and email address stored securely to allow login and internal communication. These details are accessible only to the Webmaster and are not visible to the public.

Full details are provided in our internal Data, Privacy and Usage Policy available inside the Members’ Area.

6. Security and retention

Our website uses secure HTTPS encryption. Personal data is stored in a protected area of our web host and deleted when no longer needed for club purposes. We review stored data at least annually.

7. Your rights

You may contact the Webmaster at any time to:

ask what personal data we hold about you;
request correction or deletion of your data; or
ask any question about how your information is handled.

Contact: webmaster@beggars-oak.org.uk

8. Changes to this policy

We may update this statement from time to time to reflect improvements to our website or changes in law. The most recent version will always appear on this page.